Four County ADAMhs Board Meeting Minutes – June 13, 2024

Sep 25, 2024 | Meeting Minutes

FOUR COUNTY ADAMHS BOARD

T-761 SR 66

Archbold, Ohio 43502

419/267-3355

Meeting Minutes

June 13, 2024

  1. Call to Order and Introduction of Guests

Board Chairperson John Nye called the June meeting of the Four County ADAMhs Board to order at 5:30 p.m.

Present:  Sandy Herman, Jeff Mayer, Roy Miller, Marcia Mohre, John Nye, William Richter, M.D., Cindy Rose, Wayne Smith, Sandi Weirauch,

Absent:  Karen Bleeks, Tod Hug, Michelle Oyer-Rose, Mari Yoder, Stephen Seagrave

Guests:  Ruth Peck, Recovery Services of NW Ohio, Connie Planson, Maumee Valley Guidance Center, Roberta Mack, Center for Child and Family Advocacy

Staff Present:  Tonie Long, Bethany Shirkey, Angelica Abels, BJ Horner

Community Response- Roberta Mack from Center for Child and Family Advocacy stated that the Center was awarded the Champion of Children award from the Symphony of Trees. Connie Planson from Maumee Valley Guidance Center announced that they have partnered with Genoa Healthcare and opened a pharmacy to provide clients assistance with medications and prior authorizations. They have added a local pharmacist on staff. Ruth Peck from Recovery Services announced that Serenity Springs, located in Wauseon, passed final inspection. They are accepting new applicants and have four in waiting. The open house was successful.

2. Approval of Board Minutes of May 9, 2024

6-13-24-1 Vote

            MOTION:  Dr. Richter                  SECOND: Sandy Weirauch        MOTION PASSED

3. Board Ends

A. Policy Review

  1. Board member Cindy Rose reported that she has reviewed Policy 2.3 (Board Member Characteristics) and the Board is not in compliance. Changes to Ohio Revised Code section 340.02 allows Boards to have either 9, 12, 14, 15 or 18 board members. The policy was tabled until the next board meeting.
  2. Board member John Nye reported that he has reviewed Policy 4.4 (Budget Restrictions) and the Board is in compliance.

4. Board Monitoring

  1. CEO Report – Tonie reported that New Home Development received additional match funding from the Ohio Department of Mental Health and Addiction Services and from the Ohio Housing Finance Agency. This match greatly reduces what the Board had pledged for the project for a savings of $250,000. She also reminded the Board that while there are no board meetings in July or August, Board members may be asked to attend a meeting this summer to develop the new five-year strategic plan. The current strategic plan expires at the end of the calendar year. Tonie asked Board members their opinion for keeping the board size to 18 positions or reducing it to 15. Board members asked for additional time to consider the options. Tonie discussed an issue between Ohio’s ADAMhs boards and the Ohio Department of Medicaid. The Ohio Department of Medicaid recently denied ADAMhs boards access to important eligibility data that allows boards to correctly process and pay claims. The Ohio Association of County Behavioral Health Authorities is currently negotiating with Medicaid to maintain the Boards’ access to this claims data. Tonie assured the Board that she will continue to monitor the situation.

5. Approval of the Approval Agenda

  1. To authorize payment of the itemized list of invoices as presented to the Board at the June 13, 2024 board meeting under the provision of Then and Now Certificates. (A copy of the list follows the meeting minutes.)
  2. To authorize filing calendar year 2024 adjusted appropriations and estimated revenue, as submitted to the Board, and to authorize the CEO to make any and all necessary adjustments to calendar year 2024 appropriations and estimated revenue to carry out the fiscal functions of the Board as allowed in ORC Section 340.032.
  3. To approve the FY 2025 Board office budget as presented to the Board at the June 13, 2024 Board meeting.  (A copy of the budget follows the meeting minutes.)
  4. To authorize the Board CEO to to contract with the NAMI Four County for public awareness and education services in the amount of $7,000 for the period July 1, 2024 through June 30, 2025.
  5. To authorize the Board CEO to contract with the Williams County Juvenile Court for an amount not to exceed $50,000.  This will be for the period July 1, 2024 through June 30, 2025.
  6. To authorize the CEO to provide an amount not to exceed $35,000 to Fulton County Court of Common Pleas, an amount not to exceed $35,000 and to Williams County Court of Common Pleas for the period July 1, 2024 through June 30, 2025.
  7. To authorize the CEO to execute a contract with St. Charles/Mercy Health Systems for the provision of behavioral health services. The amount shall not exceed $125,000 for the period July 1, 2024 through June 30, 2025.
  8. To authorize the CEO to execute a contract with UTMC for the provision of behavioral health services.  The amount shall not exceed $250,000 for the period July 1, 2024 through June 30, 2025.
  9. To authorize the CEO to execute a contract with ProMedica for the provision of behavioral health services. The amount shall not exceed $150,000 for the period July 1, 2024 through June 30, 2025.
  10. To authorize the Board CEO to execute agreements for the effective and efficient administration and treatment of the Addiction Treatment Program funds. This agreement will be consistent with all requirements as stipulated by the Ohio Department of Mental Health and Addiction Services.  The total amount shall not exceed $225,000 for the period July 1, 2024 through June 30, 2025.
  11. To a provide an amount not to exceed $10,000 for support of Sufficient Grace Ministries for the period of July 1, 2024 to June 30, 2025.
  12. To provide funding support to Ascend Innovations in an amount not to exceed $6,000 for the period July 1, 2024 through June 30, 2025.
  13. To authorize the CEO to contract with Montgomery County ADAMhs Board in an amount not to exceed $50,000 for the period of July 1, 2024 through June 30, 2025 for management information, claims processing and consultation services related to the enrollment and billing for services.
  14. To authorize the CEO to amend the contract with Triangular Processing Inc. to broker client transportation with area transportation providers in an amount not to exceed $30,000 for the period July 1, 2024 through December 31, 2024.
  15. To authorize the CEO to sign an agreement for FFY 2024 for the unspent carry over funds from State Opioid Response 3.0 with Recovery Services of NW Ohio for an amount not to exceed $97,170 for the period September 30, 2023 through September 29, 2024.
  16. To authorize the CEO to sign an agreement for recovery housing for SFY 2025 with OhioGuidestone and Recovery Services for an amount not to exceed $187,684 for the period July 1, 2024 through June 30, 2025.
  17. To authorize the CEO to execute agreements with OhioGuidestone, Maumee Valley Guidance Center and Recovery Services of NW Ohio to administer the Access to Wellness funds. The total amount shall not exceed $25,000 for the period July 1, 2024 through June 30, 2025.
  18. To authorize the CEO to execute agreements with OhioGuidestone, Maumee Valley Guidance Center and Recovery Services of NW Ohio to administer the Community Transitions Program. The total amount shall not exceed $35,598.70 for the period July 1, 2024 through June 30, 2025.
  19. To authorize the CEO to sign an agreement with Corrections Center of Northwest Ohio to administer the Criminal Justice Behavioral Linkage Grant for an amount not to exceed $150,000 for the period July 1, 2024 through June 30, 2025. 

6-13-24-2 Vote

            MOTION:  Jeff Mayer         SECOND:  Sandy Weirauch             MOTION PASSED

Roy Miller abstained from the vote

6. New Business

  1. Dr. Richter, Chairman of the nominating committee, reported that receiving no other nominations, the following motion is made: The following motion is made: Motion to elect John Nye, Chairperson for FY25.

6-13-24-3 Vote

            MOTION:  Roy Miller         SECOND:  Sandy Herman             MOTION PASSED

2. Dr. Richter, Chairman of the nominating committee, reported that Stephen Seagrave was nominated, but withdrew his nomination to serve as Vice-Chair. Tod Hug is willing to serve as Vice-Chair and that would be the committee’s recommendation. The following motion is made: Motion to elect Tod Hug, Vice-Chairperson for FY25

6-13-24-4 Vote

MOTION:  Roy Miller         SECOND:  Wayne Smith             MOTION PASSED

7. Executive Session

No executive Session was needed.

 8. Adjournment

 6-13-24-5 Vote

            MOTION:  Dr. Richter               SECOND:  Roy Miller                 MOTION PASSED

The meeting adjourned at 6:31 p.m.

                                                                                                                               Board Chairperson, John Nye