Four County ADAMhs Board Meeting Minutes – May 9, 2024

Jun 20, 2024 | Meeting Minutes

FOUR COUNTY ADAMHS BOARD

T-761 SR 66

Archbold, Ohio 43502

419/267-3355

Meeting Minutes

May 9, 2024

  1. Call to Order and Introduction of Guests

Board Chairperson John Nye called the May meeting of the Four County ADAMhs Board to order at 5:30 p.m.

Present:  Karen Bleeks, Sandy Herman, Jeff Mayer, John Nye, Cindy Rose, Stephen Seagrave, Sandi Weirauch, Mari Yoder

Absent:  Tod Hug, Marcia Mohre, Roy Miller, Michelle Oyer-Rose, William Richter, M.D., Wayne Smith

Guests:  Christine McVay, OhioGuidestone, Patricia Hardy, OhioGuidestone, Ruth Peck, Recovery Services of NW Ohio, Connie Planson, Maumee Valley Guidance Center

Staff Present:  Tonie Long, Bethany Shirkey, Angelica Abels, BJ Horner

Community Response- Christine McVay, OhioGuidestone stated that the Renewal Center and Recovery House are at full capacity. She announced that OhioGuidestone received a donation from Big Lots for a gazebo and memory path for the Renewal Center. A ribbon cutting ceremony will follow soon. She also stated there have been an average of two walk-ins a day at the Napoleon walk-in clinic. Patricia Hardy, OhioGuidestone, announced the start of the Anxiety Coping Skills Group designed to help LGBTQ+ youth manage stress. The group will meet at the Board office on Thursdays this summer. She also announced that OhioGuidestone will be expanding their AUD (Alcohol Use Disorder) clinic in Defiance. More information will be coming in June. Ruth Peck, Recovery Services of NW Ohio, stated that the 8-bed Recovery House in Wauseon is scheduled to open at the end of May. There will be an open house on May 31, 2024 from 12-3.

2. Approval of Board Minutes of April 11, 2024

5-9-24-1 Vote

            MOTION:  Sandi Weirauch                  SECOND: Sandy Herman        MOTION PASSED

3. Board Ends

Policy Review

  1. Stephen Seagrave reported that he has reviewed Policy 1.3 (Subsidy Priorities) and the Board is in compliance. 
  2. Jeff Mayer reported that he has reviewed Review Policy 1.4 (Statement of Principles) and that the Board is in compliance.
  3. Mari Yoder reported that she has reviewed Policy 2.1 (Philosophy of Governance) and the Board is in compliance. 
  4. Board member Dr. Richter e-mailed the CEO that he has reviewed Policy 2.5 (Election of Officers) and the Board is in compliance. The e-mail was read by Board Chair John Nye.
  5. Karen Bleeks reported that she has reviewed Policy 4.3 (Protection of Assets). The policy has been updated to include insurance coverage against cyber risks. The Board is in compliance.

5-9-24-2 Vote

            MOTION:  Mari Yoder                     SECOND: Jeff Mayer             MOTION PASSED

4. Board Monitoring

  1. CEO Report – Tonie reported that she reviewed the cyber security policy with First Insurance. She confirmed the Board is covered for cyber risks and received quotes to increase the policy amount. Tonie reported that there were 28 applications submitted to the state for the opioid settlement monies in our Region 16. The applications will go to the regional board for approval. She sent letters of support for several applicants. Tonie reported that she met with the Guardianship Board’s newly hired executive director Shannon Cousino. The Board applied for the Access to Wellness grant and it was approved for $25,000. The funding is for individuals who struggle with chronic mental illness, criminal justice issues and developmental disabilities.

5. Approval of the Approval Agenda

  1. To authorize payment of the itemized list of invoices as presented to the Board at the May 9, 2024 board meeting under the provision of Then and Now Certificates. (A copy of the list follows the meeting minutes.)
  2. To authorize the Board CEO to contract with Recovery Services of Northwest Ohio to provide treatment for alcohol, drug addiction and mental health services for an amount not to exceed $1,417,811.20. This shall be for the period of July 1, 2024 to June 30, 2025.
  3. To authorize the Board CEO to contract with Northwest Ohio Educational Service Center to provide school navigation services for an amount not to exceed $80,000.00. This shall be for the period of July 1, 2024 through June 30, 2025.
  4. To authorize the Board CEO to sign a contract with Recovery Services of Northwest Ohio, upon receipt of official written Notice of Award, for Women’s Treatment Grant services in an amount not to exceed $200,000 for the period of July 1, 2024 through June 30, 2025.
  5. To authorize the Board CEO to contract with Children’s Resource Center (CRC) to provide youth stabilization services for an amount not to exceed $30,000. This will be for the period of July 1, 2024 to June 30, 2025.
  6. To provide an amount not to exceed $15,000 for support of Pillars of Success for the period of July 1, 2024 through June 30, 2025.
  7. To authorize the Board CEO to enter into shared payment agreements for placement costs of multi needs adolescents. The amount shall not exceed $110,000 for the period of July 1, 2024 to June 30, 2025.
  8. To authorize the Board CEO to contract with SARAH’s House for an amount not to exceed $15,000 for the period of July 1, 2024 through June 30, 2025.
  9. To authorize the Board CEO to provide an amount not to exceed $55,000 to the Guardianship Service Board for the period of July 1, 2024 to June 30, 2025.
  10. To provide funding support to CASA in an amount not to exceed $25,000 for the period of July 1, 2024 to through June 30, 2025.
  11. To authorize the Board CEO to provide an amount not to exceed $12,000 to the Williams County Common Pleas Court for the purpose of Parent Coordination program.  This is for the period of July 1, 2024 through June 30, 2025. 
  12. To authorize the Board CEO to sign an amendment to the SFY 2024 contract with Recovery Services of Northwest Ohio for an amount not to exceed $15,000 for the period of July 1, 2023 through June 30, 2024.

5-9-24-3 Vote

            MOTION:  Stephen Seagrave         SECOND:  Cindy Rose             MOTION PASSED

6. New Business

  1. The nominating committee presented officer nominations for FY25. John Nye was nominated for Board Chairperson and Stephen Seagrave as Vice-Chairperson. Elections will take place at the June meeting. John Nye stated that nominations are welcome any time before the June 13th meeting by contacting himself or CEO Tonie Long

7. Executive Session

No executive Session was needed.

 8. Adjournment

 5-9-24-4 Vote

            MOTION:  Stephen Seagrave               SECOND:  Mari Yoder                 MOTION PASSED

The meeting adjourned at 6:05 p.m.

                                                                                                                               Board Chairperson, John Nye