FOUR COUNTY ADAMHS BOARD
T-761 SR 66
Archbold, Ohio 43502
419/267-3355
Meeting Minutes
October 13, 2022
- Call to Order and Introduction of Guests
Board chairperson John Nye called the October meeting of the Four County ADAMhs Board to order at 5:30 p.m.
Present: Sandy Herman, Jeff Mayer, Roy Miller, Marcia Mohre, John Nye, Michelle Oyer-Rose, William Richter, M.D., Cindy Rose, Stephen Seagrave, Wayne Smith, Scott Stiriz, Sandi Weirauch
Absent: Karen Bleeks, Tod Hug, Mari Yoder
Guests: Drena Teague, CIT Trainer; Connie Planson, Maumee Valley Guidance Center; Ruth Peck, Recovery Services of NWO; Christine McVay, OhioGuidestone
Staff Present: Rob Giesige, Diane Goyings, Tonie Long, Bethany Shirkey
- Community Response-Ruth Peck reported prevention in the schools has tripled from last year, with three full time staff members in 17 schools. A morning IEP class was added. Drena Teague reported preparation for CIT training to be held in two weeks is almost complete. The class is full.
- Approval of Board Minutes of September 8, 2022
10-13-22-1 Vote
MOTION: Dr. Richter SECOND: Sandy Herman MOTION PASSED
4. Board Ends
- Wayne Smith reviewed Policy 1.2(Service Accessibility) and the Board is in compliance.
- Roy Miller reviewed Policy 2.6(Committees) and proposed changing item 1.B. as follows: The Personnel Committee shall be responsible for the annual evaluation of the CEO based on Ends and Executive Limitations Policies to be completed by the end of the fiscal year.
10-13-22-2 Vote
MOTION: Stephen Seagrave SECOND: Dr. Richter MOTION PASSED
5. Board Monitoring
- FY23 Utilization Report-Tonie reported 80% of the screens are done via telehealth. Numbers are very close to last year. Zero grievances/complaints were filed. Maumee Valley Guidance Center and Recovery Services were within the 10 days required for access to care. Workforce continues to be a problem for the Center and OhioGuidestone. Residential care numbers are excellent. Time from assessment to1st treatment was within the range. Twenty-one percent received connection for ongoing care. Seventy-three percent received warm handoff from the care navigator.
- CEO Report-Rob reported Tonie reserved billboards for the next ADAMhs Board levy. Rob will be included on 988 calls with Coleman Health Services. Fewer hotline calls are being received so work will be done to fix the routing of calls. Tonie also created radio and newspaper ads to show appreciation to everyone who supports the LOSS team and Suicide Coalition. The Board appreciated these ads.
- Board member Marcia Mohre reported that she has reviewed Policy 4.1 (Financial Conditions) and
that the Board is in compliance.
6. Approval of the Approval Agenda
- To authorize payment of the itemized list of bills as presented to the Board at the October 13, 2022 board meeting under the provision of Then and Now Certificates. (A copy of the list follows the meeting minutes.)
- To authorize the Board CEO to contract with the Defiance County Sheriff’s office to provide DARE programming in an amount not to exceed $7,500. This shall be for the period of July 1, 2022 through June 30, 2023.
- To authorize the Board CEO to contract with the City of Napoleon for an amount not to exceed $5,000 to provide school based substance abuse programming. This shall be for the period July 1, 2022 through June 30, 2023.
- To authorize the Board CEO to contract with the Fulton County Prosecutor’s office for an amount not to exceed $6,500 and Village of Fayette for an amount not to exceed $1,000 to provide school based substance abuse programming. This shall be for the period July 1, 2022 through June 30, 2023.
- To authorize the CEO to enter into an agreement with Secure Telehealth for a period of 12 months, December 1, 2022 through November 30, 2023, for an amount shall not exceed $7,500.
- To authorize the CEO to sign an amendment to the five year contract with CliftonLarsonAllen LLP for auditing procedures at an additional cost of $13,200 for FY2023.
- To provide additional funding support to Ascend Innovations in an amount not to exceed $10,000 for the period April 15, 2022 through June 30, 2023.
10-13-22-3 Vote
MOTION: Roy Miller SECOND: Stephen Seagrave MOTION PASSED
Resolution 10-13-22-8
Whereas the Four County ADAMhs Board’s first priority community capital project is a 10-bed women’s recovery housing unit with Recovery Services of NW Ohio;
The Board approves this project with an assurance of intent to support and to fund the Applicant’s program consistent with the application and, in addition, to annually monitor the program and operations of the facility to assure compliance.
Board Chair
ADAMhs Board CEO
10-13-22-4 Vote
MOTION: Wayne Smith SECOND: Stephen Seagrave MOTION PASSED
Resolution 10-13-22-9
Whereas the Four County ADAMhs Board’s second priority community capital project is a 10-bed unit with New Home Development Company.
The Board approves this project with an assurance of intent to support and to fund the Applicant’s program consistent with the application and, in addition, to annually monitor the program and operations of the facility to assure compliance.
Board Chair
ADAMhs Board CEO
10-13-22-5 Vote
MOTION: Marcia Mohre SECOND: Cindy Rose MOTION PASSED
7. New Business
- The November Board Meeting may be cancelled due to lack of agenda items.
- Drena Teague gave credit to Bethany Shirkey for her work on preparing for the CIT training.
8. Executive Session
No executive session was needed.
9. Adjournment
10-13-22-6 Vote
MOTION: Dr. Richter SECOND: Sandi Weirauch MOTION PASSED
The meeting adjourned at 6:10 p.m.