FOUR COUNTY ADAMHS BOARD


T-761 SR 66


Archbold, Ohio 43502


419/267-3355


Meeting Minutes


May 14, 2020

  1. Call to Order and Introduction of Guests
    Board vice chairperson Cindy Rose called the May virtual meeting of the Four County ADAMhs Board to order at 5:30 p.m.
    Present: Karen Bleeks, Sandy Herman, Jeff Mayer, John Nye, Roy Miller, Marcia Mohre, William Richter, M.D., Cindy Rose, Stephen Seagrave
    Absent: Tod Hug, Michelle Oyer-Rose, Scott Stiriz, Sandi Weirauch, Mari Yoder
    Guests: Matt Rizzo, A Renewed Mind; Connie Planson, Maumee Valley Guidance Center; Ruth Peck, Recovery Services of Northwest Ohio
    Staff Present: Rob Giesige, Diane Goyings, Tonie Long, Bethany Shirkey
  2. Community Response-Matt Rizzo, A Renewed Mind, reported the residential units and the recovery house are full. Outpatient services are down by about 15%-20%. Prescreens are blended with in-person contact and telehealth. A Renewed Mind was able to secure PPP funds though June 30, 2020. Ruth Peck, Recovery Services of NWO, reported the agency is using Zoom meetings and conducting adolescent group meetings via telephone and telehealth. Calls to the agency are increasing. Connie Planson, Maumee Valley Guidance Center, reported clients are being served. Groups are meeting via zoom. Injections are still being done in person and services are being provided to the community to get pharmaceuticals and groceries for clients.
    Board member Mari Yoder entered the meeting at 5:35 p.m.
  3. Approval of Board Minutes of April 9, 2020
    5-14-20-1 Vote
    MOTION: Dr. Richter SECOND: Roy Miller MOTION PASSED
  4. Board Ends
    A. Policy Review
  5. Board member Mari Yoder reported that she has reviewed Policy 2.1 (Philosophy of Governance) and the Board is in compliance.
  6. Board member Dr. Richter reported that he has reviewed Policy 2.5 (Officer Roles) and the Board is in compliance. A motion was made to make changes to the policy as presented to the Board. The updated policy will be presented at the next meeting for approval.
    5-14-20-2 Vote
    MOTION: Mari Yoder SECOND: Roy Miller MOTION PASSED
  7. A motion was made to approve updates to Policy 1.3 (Subsidy Priorities) and 2.4 (Board Discipline) as presented to the Board. (Copies of the updated policies are included with the minutes.)
    5-14-20-3 Vote
    MOTION: Stephan Seagrave SECOND: Marcia Mohre MOTION PASSED
  8. Board Monitoring
    A. CEO Report-Rob reported that 4th quarter allocations were received with no cuts. We are still waiting to receive some state subsidy money. Per the Defiance County auditor, property tax revenues are expected to be down for FY21 due to the COVID-19 pandemic. Adjustments may be necessary for estimated revenue, but the information may not be available until about August. The June ADAMhs Board meeting will again be a virtual meeting. The staff will continue to work from home through
    May with Rob keeping the office open and Diane coming to the office on Tuesdays to do bills. Rob and Tonie have been working on grant applications. The FEMA application has been submitted to the state and the SORS grant is in application mode.
  9. Approval of the Approval Agenda
    A. To authorize filing calendar year 2020 adjusted appropriations and estimated revenue, as submitted to the Board, and to authorize the CEO to make any and all necessary adjustments to calendar year 2020 appropriations and estimated revenue to carry out the fiscal functions of the Board as allowed in ORC Section 340.032.
    B. To authorize payment of the itemized list of bills as presented to the Board at the May 14, 2020 board meeting under the provision of Then and Now Certificates. (A copy of the list follows the meeting minutes.)
    C. To authorize the CEO to sign an amendment to the SFY 2020 contract with A Renewed Mind to administer the additional COVID=19 funds increasing their contract by an amount not to exceed $62,179 for the period May 14, 2020 through June 30, 2020.
    D. To authorize CEO to sign an amendment to the SFY 2020 contract with A Renewed Mind to administer the additional crisis funds increasing their contract by an amount not to exceed $28,126 for the period May 14, 2020 through June 30, 2021.
    5-14-20-4 Vote
    MOTION: Sandy Herman SECOND: John Nye MOTION PASSED
  10. New Business
    A. Dr. Richter, chairman of the nominating committee, recommended keeping the same officers in place on the Board for FY2021, due to the corona virus uncertainty. Officers will be elected at the June meeting.
    B. Rob Giesige reminded everyone the next meeting will be a virtual meeting on June 11.
  11. Executive Session
    No executive session was needed.
  12. Adjournment
    5-14-20-5 Vote
    MOTION: Dr. Richter SECOND: Roy Miller MOTION PASSED
    The meeting adjourned at 5:59 p.m.
    Board Vice Chairperson, Cindy Rose